Planning a Health Fair Event

Things to consider before planning your Health Fair Event..

Our expert team are always available to help you build a Health Fair Event that perfectly suits your business or organisation. However, before you call us you may wish to consider the following…

1. Start planning your health event or wellness day 4-6 months prior to the day
2. Pick a suitable date, think about holiday seasons, distribution team, shift workers etc in order to maximise staff attendance
3. Establish your goals and objectives
4. The type of wellbeing event you are looking to hold i.e. health screenings, engagement through physical activity, mental health awareness, workshops etc
5. You may wish to have a theme for your event which can help with the promotion of your health event.. for example you could tie it in with a National Awareness Campaign, such as World Heart Day or Stress Awareness Month
6. Think about your timescales. Which members of staff are present during the day i.e distribution teams and field salesmen may be out on the road!
7. How many staff will attend?
8. Your budget
9. Location and accessibility
10. Promote your wellbeing ideas to leadership and managers well in advance and ensure you have their support. Involving leadership and managers in your planning is vital to encourage staff to participate and engage in your health and wellbeing event.
11. Maybe suggest a Champion among the senior management team to help promote the wellbeing event

Wellbeing ideas for your Health Fair Event.. 

Health Screening

• Interactive Health Kiosk – health MOT (health check) your staff! The Health Kiosk measures your vital signs and work life balance! A health MOT only takes 5 minutes and provides valuable information about the user’s health and wellbeing.
• Blood Glucose and Cholesterol Screening – taking just 5 minutes with instant results.  An early indicator of certain health problems which can be addressed immediately.
• Lung Health Screening – the Lung Age test and Smokerlyzer® test take just five minutes providing employees with a results sheet which they can discuss with our trained health coaches and provide simple guidance
• Employee Health Screenings –  Delivered on a one-to-one basis by one a trained member from our team; body mass index, blood pressure, heart rate, blood glucose, hip to waist ratio, cholesterol and lung health are measured with immediate results and simple guidance given.

Employee engagement and interaction

• Wellbeing Station – great way to engage staff and create conversations around wellbeing.   Low cost rental, engaging and fun, the Wellbeing Station brings you health and wellbeing quiz questions, factoids, an inspiring quote of the day, a health awareness calendar and access to our online wellbeing GURU to further engage employees in wellbeing.
• Smoothie Bike Race Challenge –  Employees compete on 2 static smoothie bikes with to race to the finish line, great fun and engaging!  Employees are then with refreshed with a delicious smoothie that they have ‘pedalled’ up in the race!
• Smoothie Bike Distance Challenge –  See how far you can go within a minute whilst pedalling up a smoothie! Great fun and engaging. A stand alone static bike with smoothie maker attached encourages activity, is great fun and most of all engaging.
• iPledge Photo Booth – This is a great engagement tool for staff to make a wellbeing pledge and have their photo taken at the same time; with props too to make the printout photo with your pledge fun! A great reminder of your day!

Relaxation, combat stress and build resilience

• Cyclo-ssage Beds – give your staff 15 minutes of total relaxation with many different settings to suit the individual and target problem areas such as tension.
• Onsite massage – A hands on approach, our masseuse will help relieve tension, aches and pains whilst staff relax on the massage chair (fully clothed of course, so no embarrassing moments!)
• Specialist Treatments and Therapies – we offer many health therapies such as reflexology, reiki, pilates and yoga to help ease anxiety, stress, sleeplessness and much more.

Wellbeing workshops and learning

• Wellbeing workshops – Our interactive wellbeing workshops cover a range of topics including Mental Health Awareness, Stress Resilience, Nutrition, Relaxation, Happiness, Healthy Lifestyle, Eat Well at Work and much more giving staff the tools and information they need to lead a healthy and happy life.
• Juice Bar – Enjoy a demonstration around cold pressed juices to see how these are made, discuss the benefits and try some delicious fruit and vegetable juices!  A great way for staff to engage, interact, learn and enjoy!

Why not provide some healthy staff giveaways too..

• Fresh fruit and snack boxes will go down a treat at your wellbeing event too! We can provide boxes of nutritious fresh fruit and natural healthy snacks
• Bottles of water to keep staff hydrated and refreshed during your health fair or wellbeing event.

Prior to the big day…

Having decided what you would like at your health fair,  you now need to advertise your wellbeing event to all your staff! Promotion and communication are key! Different people respond to different messages; it is important to use as many methods of communication as possible to promote your event.

Wellbeing People can do all this for you!

• Full briefing to site contact/relevant members of staff/management
• Promotional material such as posters and flyers
• e-Invites
• Supporting information
• Manual or online booking

Your Health and Wellbeing Event!

Having established your health fair date with all the details and administration in place, our experienced Wellbeing People Team will set up your entire event, engage with your employees and manage the whole day. The size of your health event, as well as what wellbeing activities and health screening you have decided upon, will affect how many staff from Wellbeing People will be there to set up and run your day.

With their expert knowledge and skills, the Wellbeing People Team will engage your employees with the various wellbeing activities throughout the day. Once the event is finished, our team will break down and clear away, leaving you to enjoy the benefits from your health fair.

Expectations after your Health Fair Event…

• Aggregated Anonymous Reports after the event will help you understand the key areas to target for your wellbeing strategy
• Staff awareness with a healthier outlook
• Prevention (is better than cure!)
• Improved health, wellbeing and morale amongst staff
• Long term health initiatives
• On-going health maintenance programmes